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Medical Assistant/Surgery Scheduler

EXPERIENCED Medical Assistant/Surgery Scheduler needed for a busy surgical specialist office. The ideal candidate will be detail oriented, dependable, and interested in performing at a high level. Above average computer skills, knowledge of insurances, an understanding of medical terminology, and the ability to organize multiple tasks is critical in the effective performance of this position. Knowledge of insurances required. DO NOT apply with less than 2 years of surgery scheduling experience. Full-time with benefits offered after the successful completion of the probation period.

Job Type: Full-time

Pay: $14.50 - $18.50 per hour


  • 401(k)

  • Health Insurance

  • Dental Insurance


  • 8 Hour Shift

  • Monday to Friday


  • Surgery Scheduling: 2 years (Required)

  • Medical Office: 2 years (Required)

This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous

  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction

  • Detail-oriented -- would rather focus on the details of work than the bigger picture

Job description but not limited to:

  • Review all incoming documents and handle accordingly (physical therapy, referrals, additional patient information)

  • Review all incoming referrals and determine if patient can be scheduled for consultation.

  • Scrub in office schedule to make sure all documents for appointment are in patient’s chart, make sure all CDs for appointment are here

  • Obtain authorization for all procedures ordered by the doctor – surgery, radiology, referral consults, physical therapy, etc.

  • Send referrals for any procedure once approved

  • Schedule follow up appointments as needed

  • Schedule surgery with the hospital & patient

  • Order all pre-op tests

  • Track any missing documents and ensure they are received in time for surgery

  • Assist with answering telephones

  • Return all telephone messages

  • Send in prescriptions to pharmacies

  • Complete all disability forms

This Company Describes Its Culture as:

  • Detail-oriented -- quality and precision-focused

  • Stable -- traditional, stable, strong processes

Apply to: Shari Bell at

Posted: 7/14/2020

Practice Administrator - Cardiology Practice

Confidential opportunity to replace the retiring Practice Administrator in a busy interventional cardiology practice This is a wonderful 10 physician group to work for, established in the  community for more than 50 years, very well respected and concerned with providing quality care for their patients. Large staff of over 70 employees in four locations and varying departments including HR/Controller, Billing, Clinical (Nursing, Mid-Levels, MAs), Nuclear, Echo, Pacer, Stress, Reception Team, all of whom have department supervisors who report to the Administrator. We continue to grow and expand services. Need someone experienced in managing a large staff of pleasant long time employees. Must be competent in interpersonal skills, skilled in customer service techniques, some accounting, profit/loss, revenue management, budget projections, contracting, MIPS/QPP reporting, basic managerial functions. The ideal candidate will have some experience in the clinical arena as well as health care administration. Excellent benefits including a generous PTO policy, paid health insurance (employe only}, paid portion of dental insurance, paid life insurance, paid long term disability and extremely generous retirement program in which contributions are made on your behalf. Stockton and the surrounding areas are great places to live; affordable housing and good weather, Bay Area amenities without the Bay Area cost of living, within short distances of waterways and lakes, camping, mountains and the ocean.



Posted 6-30-2020

Central Business Office Supervisor 

Pomona Valley Hospital Medical Center



Position summary:

Responsible for supervising and coordinating daily operations related to Coding, Charge Entry and Insurance Verification to achieve established productivity goals. Effectively monitors, supervises, audits and Mentors staff to ensure exceptional performance and coding compliance. Provides input regarding policy systems, methods and procedures for the effective management and control of Coding, Charge Entry, Insurance Verification and Clinical Documentation improvement process. Acts as liaison with A/R Supervisor, Clinic Staff and Providers. May perform other duties as assigned.

Position Qualifications:

[Required] High school or equivalent. Certified Professional Coder (CPC) for ICD.9 and ICD.10. Five years Professional coding experience with at least two (2) years of supervisory/leadership experience. Ability to assess EHR system and adjust workflows for coding and charge data entry processes. Demonstrate proficiency with monitoring, teaching, mentoring and training of staff and providers. Ability to manage Unbilled Kept Appointments with no Charges, tasks, coding related denials, and provide accurate reporting of same. Must have strong analytical, investigational and leadership skills, excellent oral/written communication and presentation skills and proficiency in Microsoft Office Suite, i.e. Outlook and Internet Explorer.

[Preferred] Bachelor's degree in Business, Healthcare or a related field. NextGen experience a plus.

To apply: Visit our web-site at and apply to Req. 11109.

For more information contact:


Drug Free Workplace

Posted: 5/22/2020

Practice Manager - Monterey County, CA

Busy Healthcare Management Firm is in search of a qualified candidate for the position of Practice Manager for medical groups located in Monterey County, California. The Practice Manager oversees the adequacy and soundness of the clinics' and other supervised practices' financial structures. Reviews operating results of the practices, compares them to established objectives and benchmarks and takes steps to ensure the appropriate measures are taken to correct unsatisfactory results. Establishes current and long-range objectives, plans and policies, subject to the approval of the executive team.

Responsible for:

  • Human Resources of the practice

  • Billing and Collections

  • Contract Negotiation

  • Regulatory Compliance

  • Financial Modeling and Analysis

  • Budgeting and Finance Functions

  • Strategic Planning


5+ years Medical Group Management Experience; MBA or Master's degree in healthcare strongly desired. Please see job description for full details.

Apply to/at: 

Posted 5/20/20

Orthopaedic Group located in Newport Beach seeks a strong, experienced RCM Manager.

Job Summary

The Orthopedic Billing Manager position oversees the day-to-day patient accounting functions of the practice in accordance with current applicable federal regulations and cost reimbursement principles relating to health care operations as may be directed by the Practice Administrator.

Requires a minimum of 5 years’ management experience in a high-volume, physician billing environment with a focus on Orthopedic surgery specialties. CPC certification with strong working knowledge of CPT and diagnosis coding is also required. BachelorĀ“s degree in healthcare administration, business or a related field is strongly preferred. Must have high-level knowledge of physician reimbursement and contract analysis with the ability to interpret and analyze data from a variety of financial reports. Requires expertise in a variety of PC applications including but not limited to Microsoft Word, Excel, and PowerPoint. Must have exceptional verbal and written communication skills. Must be willing and able to collaborate on processes and procedures as an integral part of the Revenue Services management team. High level analytical skills are essential to success.

Skills and Proficiency’s Required:

  • Excellent verbal and written communication skills
  • CPC certification with emphasis on surgical CPT and diagnosis coding
  • Must be able to prepare financial and other records in a systematic, neat and legible manner
  • Extensive knowledge of physician reimbursement and contract analysis with the ability to interpret and analyze data from a variety of financial reports
  • Must possess the ability to identify growth opportunities, seek out new methods and principles and be willing to incorporate them into existing practices.
  • Must have proven ability to perform strategic planning and priority setting for a billing department
  • Must be able to communicate changes in billing, payment and coding regulations
  • Must have ability to manage multiple projects concurrently
  • Must have patience, tact, cheerful disposition and enthusiasm

Job Duties Include:

  • Assist in implementing the day-to-day functions of the Billing department
  • Oversee and streamline billing and collections processes
  • Implement written policies and procedures that govern accounting functions
  • Plan and implement quality assurance for all processes
  • Post and review payments received to appropriate patient's account.
  • Special program/billing planning and implementation
  • Assist in balancing accounts receivable reconciling statements as needed
  • Conduct routine staff meetings regarding billing planning and implementations
  • Assist in standardizing the methods in which work will be accomplished
  • Assist with the implementation of a new billing system (if/when needed)
  • Assist in preparing financial and statistical reports as directed
  • Develop and utilize computer reports and output
  • Assist in preparing and implementation of changes in our accounting system as necessary or directed
  • Monitor and collect accounts receivables. Report delinquent accounts to the Practice Administrator.
  • Assist in preparing monthly financial statements to include preparing monthly balance sheets, income reports, etc as required/directed
  • Data entry on all patient charges and refunds
  • Responsible for computer billings, mailing, recording and collection
  • Data entry on all Medicare Part A&B billing charges and supplies
  • Maintain billing and payment log and complete all crossover billing as necessary or directed
  • Responsible for completing all Medicare billing forms and back-up information required
  • Responsible for keeping in contact with the responsible parties involved as to payments due and the status of their accounts
  • Perform secretarial functions as necessary or directed

Preferred Qualifications

  • Bachelor's Degree in Business, Healthcare Administration or equivalent.
  • Working knowledge with NextGen
  • Experience with the physician credentialing process.

Apply to: Karrie Smith at

Posted 5/1/2020

Chief Operating Officer, Synergy Orthopedic Specialists Medical Group (Synergy)

Synergy Orthopedic Specialists Medical Group (Synergy), located in San Diego, California, is seeking an experienced Chief Operating Officer (COO) who will lead operations, drive continued growth and profitability as well as grow shareholder value of a growing independent group practice. The COO will provide operational leadership to a high-quality provider organization comprising the largest orthopedic medical group in San Diego, well on its way to becoming the premier orthopedic group regionally. The COO will serve as the most senior non-physician executive, contributing to the strategic, operational, and clinical missions of the organization.

Synergy Orthopedic Specialists is a 21-physician specialty group in San Diego with 11 practice locations and strategic hospital affiliations. The group was founded to bring individual surgeons together to provide patients with the highest standards of excellence in orthopedic care. In addition to their Board Certified and Fellowship-Trained surgical practice, Synergy operates three physical therapy locations and an MRI center, thereby offering the full spectrum of musculoskeletal care.

Reporting to the seven-member Board of Directors, the COO will provide leadership of Synergy Orthopedic Specialists to advance business objectives and strategic plans that facilitate growth, build long-term value, and provide consistent return to the organization. Ideal candidates will be experienced leaders of successful, growing physician practices. Master’s degree in healthcare administration or MBA highly preferred.

This is an opportunity to live in beautiful San Diego, a world-class coastal area with an abundance of recreational and cultural activities.

For consideration apply directly to:

Emily Breyan, Korn Ferry

T: (215) 861-2617

Posted 4/23/2020

California Medical Group Management Association | P. 833.252.0300
F. 888.520.9317 | | P.O. Box 3403, Hamilton, NJ 08619

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