Small, growing Medical Practice in Newport Beach has an immediate opening for a talented full time Medical Practice Manager
Summary:
The Office Manager manages the business operations of the medical practice; supervises the work of other administrative staff, such as the front and back office staff; they may handle all or most of the administrative duties.
Using discretion and independent judgment, the Manager leads the medical practice office toward its primary objectives.
This position requires knowledge of a medical practice, procedures, and standards in accordance with state and federal regulations; and of personnel principles and practices.
Responsibilities:
· Conduct and administer fiscal operations, including accounting, planning budgets, and coordinating financial reporting (liaison with bookkeeper and CPA).
· Prepare and review operational reports and schedules to ensure accuracy and efficiency.
· Supervise medical billing and collections.
· Prepare payroll.
· Direct, supervise and evaluate work activities of medical, nursing, technical, clerical, maintenance, and other personnel
- Supervise the reception area to insure effective telephone and mail communications both internally and externally to maintain professional image.
- Establish work schedules and assignments for staff, according to workload, space and equipment availability.
- Supervise and coordinate overall administrative activities for the back office staff.
- Responsible for appraisal of subordinated employee performance, rewarding and disciplinary actions of employees, addressing complaints and resolving problems.
· Direct or conduct recruitment, hiring, training and firing of personnel.
· Develop and implement organizational policies and procedures.
· Review and analyze facility activities and data to aid planning, ensure adherence to medical safety compliance, government regulations, and risk management and to improve service utilization.
· Supervise the maintenance and alteration of office areas and equipment (including copier, fax machine, etc.) as well as layout, arrangement and housekeeping of office facilities.
· Negotiate the purchase of office supplies and furniture, office equipment, etc. for the entire staff in accordance with company purchasing policies and budgetary restrictions.
· Responsible for the facilities day-to-day operations.
Essential skills and experience:
· Bachelor’s degree in health administration, business administration, or related field.
· Must be able to demonstrate effective leadership and managerial skills.
· Must demonstrate effective communication skills (verbally and in writing) by conveying necessary information accurately, listening effectively and asking questions when clarification is needed.
· Must be able to show great business sense.
· Must be able to be depended upon to plan and organize work effectively and ensure its completion.
· Must be able to demonstrate team behavior and must be willing to promote a team-oriented environment.
· Expected to represent the medical practice professionally at all times.
· Must be able to demonstrate initiative, strives to continually improve processes and relationships.
· Must be able to read and understand medical documents, financial reports and legal documents.
· Experienced in human resource management like hiring, training, employee relations, legal compliance.
· Proficient in MS Office (particularly MS Excel), QuickBooks.
Valued but not required skills and experience:
· 3+ years management experience in a private practice setting
· Familiar with financial report systems
· Experience in medical marketing
· Medical billing knowledge and experience
Posted 3/8/2010
